• Provide direct support to the executive office across day-to-day tasks and long-term projects. 

• Maintain strict confidentiality regarding executive discussions, board matters, contracts, and internal communications. 

• Assist with contracts, bookings, scheduling, and communications with internal and external partners. 

• Prepare, edit, and organize forms, documents, and procedure manuals. 

• Manage purchase order (PO) system and coordinate ordering needs. 

• Assist with preparation, distribution, and organization of board minutes, meeting packets, and confidential materials. 

• Communicate professionally with board members and support logistics for board-related activities. 

• Collaborate with team members to ensure tasks, deadlines, and projects are completed successfully. 

• Support the development and documentation of organizational procedures and workflows. 

• Maintain organized electronic and physical filing systems. 

• Assist with vendor communication, research, and coordination. 

• Handle miscellaneous operational tasks, “odds and ends,” and special projects that arise in the executive office. 

• Serve as a liaison between the executive office, staff, the Board of Directors, and external companies. 
  

• Communicate clearly and professionally across all levels of the organization. 

• Proven experience in administrative, executive support, or operations roles. 

• Exceptional organizational skills and attention to detail. 

• Ability to handle confidential information with integrity and professionalism. 

• Strong written and verbal communication skills. 

• Ability to prioritize multiple tasks and manage workflows with minimal supervision. 

• Proficiency with Microsoft Office, Microsoft Teams, and database/PO systems. 

• Comfortable working in a fast-paced environment with shifting priorities. 

• Competitive salary and benefits package. 

• Opportunity to work closely with leadership and contribute to organizational efficiency. 

• Answer and direct incoming calls promptly and professionally.
  
  
• Manage and distribute messages to staff as needed.
  
  
• Respond to helpdesk emails.
  
  
• Assist with processing new memberships and renewals.
  
  
• Perform other clerical duties as assigned.

• High school diploma or equivalent.
  
  
• Previous receptionist or customer service experience is a plus.
  
  
• Strong verbal and written communication skills.
  
  
• Professional phone etiquette and a friendly demeanor.
  
  
• Ability to multitask and remain organized.
  
  
• Basic computer skills, including proficiency in Microsoft Office (Word, Outlook, Excel).

Interested candidates should submit their resume. 

Benefits: 

• 401(k) 

• Dental insurance 

• Flexible schedule 

• Health insurance 

• Paid time off 

• Vision insurance